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Funders are increasingly limiting the number of allowed attachments. Check for restrictions and do not include unnecessary material.

For complex proposals without attachment restrictions, a careful selection of the following material might be appropriate: proof of nonprofit status, organizational brochure, newsletter, annual report, audited financial statement, relevant journal article, press clippings, statistical report that documents need, letters of support, subcontractor agreements, partnership statements from cooperating agencies, pledge of financial support from funders giving matching or challenge grants, budget narrative, organization operating budget, resumes of key project personnel, board of directors roster, project advisory committee roster, sample of evaluation questionnaires, sample lesson plans, and detailed timeline.

If the number of attachments is not limited within the funding guidelines, consider attaching resumes for key personnel, job descriptions for new project staff, and/or biographical statements for project consultants.

For proposals over five pages, a table of contents is normally recommended. If you include extensive tables, graphs, or attachments, these items should also be listed with page numbers. If headings and subheadings are bold and logical, sometimes the table of contents can be bypassed, unless the proposal is longer than ten pages. Do not simply list “Appendix A” in the table of contents, but rather specify “Appendix A: Timeline for Outreach Project Implementation” or Appendix B: New York Times article entitled “Angel’s Unlimited Food Program Expands.”

When including a roster of your Board of Directors, respect privacy by NOT including each member's home address and phone number. Instead ask one board member to be a desigated contact person for this proposal and provide the individual's contact information. Do indicate the professional occupation, job title, civic affiliation, and/or corporate affiliation of each board member.  Because the board roster is normally an attachment without page number restrictions, include a brief bio for each board member, that describes their professional accomplishments and their contributions to your agency.

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