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For proposal narrations over five pages, a table of contents is often recommended. Once a proposal reaches ten pages, a table of contents is vital. No matter what the length, use headings and subheadings that are bold and logical throughout the document.
Even if the narration section is brief, a table of contents is helpful when multiple attachments or appendices are included. As a result, all of the attachments should be page-numbered sequentially. Do not simply list “Appendix A” in the table of contents, but rather specify Appendix A: Timeline for Outreach Project Implementation” or Appendix B: New York Times article entitled “Angel’s Unlimited Food Program Expands.” Recent versions of Microsoft Word include fairly sophisticated methods for creating a table of contents. Some of the techniques include using built-in heading styles, applying outline-level formats, using custom heading styles, and including embedded headings. Use the Help Feature or a software reference manual to teach yourself how to automate the table of contents compilation process. However, some grantwriters choose to create the table of contents manually rather than worry about technical troubleshooting.
TABLE OF CONTENTS (Example)
Abstract 1 Problem Statement 3 Agency Description & Capability 5 Staff, Subcontractor, and Consultant Qualifications 7 Project Description 8 Scope of Work Evaluation Plan Narrative Evaluation Plan Chart Budget Request Form & Line Item Justifications Budget Narrative Appendix A: Board of Supervisors Resolution Appendix B: Department of Health Services License Resume 1: Project Director Resume 2: Lactation Specialist Resume 3: Consulting Physician Commitment Letter 1: General Hospital as Contractor Commitment Letter 2: Public Health Department as Subcontractor Commitment Letter 3: Sites for Satellite Clinics Commitment Letter 4: Hospital Participation in Baseline Survey Commitment Letter 5: Children’s Hope Foundation Request for Training Support Letter 1: Breastfeeding Coalition Support Letter 2: Central Coast Pediatrics Support Letter 3: Client of Breastfeeding Clinic Support Letter 4: Family Care Center Support Letter 5: La Leche League Note that the table of contents and the sequence of attachments should follow the format specified by the funder. In the example above, the instructions only assign letters to attachments A and B, require letters of commitment from all collaborative partners, and restrict the number of support letters to five.
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